In accordance with the state and federal regulations implementing the Individuals with Disabilities Act (IDEA), this is to inform people who may have records housed in the school district that it is our intent to destroy personally identifiable information related to special education services maintained in student records.
If you wish to maintain this information for your personal records, you will need to notify us; otherwise, the information will be destroyed beginning July 1, 2025.
Records to be destroyed are as follows:
- Individualized Education Programs/Plans (IEPs)
- Evaluation Reports
- Test Protocols (Available for inspection only; no copy will be provided)
- Notifications of Meetings
- Conference Summaries of ARC meetings
- Review of Existing Data Summaries
- All other personally identifiable information within the special education file
Reasons for Destruction:
The reason for destruction of the above listed items is because they are no longer needed to provide educational services and/or it has been more than 3 years since the individual has received special education services provided by Union County Public School District.
*The district may maintain a permanent record, without time limitation, of a student’s name, address, phone number, his/her grades, attendance record, classes attended, and grade level completed. The school is required to maintain records for a minimum of 3 years from the date the child no longer received special education and related services. After the three (3) years, all special education records will be destroyed.
You may contact the Special Education records office for Union County Public Schools at 270-389-2742 for more information.